These are the terms (the “Agreement”) governing your attendance at and participation in Houston Cyber Summit (“HCS”), hosted by Cyber Houston. By registering for HCS, you agree to these terms, which form a binding legal contract between Cyber Houston (“CH”) and the registered attendee or participant (“you”). If you are registering on behalf of another individual, it is your responsibility to ensure the person attending is aware of these terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have made the attendee or participant aware of these terms and that they have accepted these terms.
SECTION 1: ATTENDEE REQUIREMENTS
1.1 Admittance. Your registration entitles you to admittance to HCS. Your level of access is dependent on the type of ticket you purchase. Any and all other costs associated with your attendance shall be borne solely by you, and CH shall have no liability for such costs.
1.2 Use of Likeness. By attending HCS, you expressly grant consent to CH, along with its successors and assigns, the right to record, film, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant to CH includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media.
You hereby release, discharge, and agree to hold CH and its affiliates harmless from, and agree not to sue for, any claim or cause of action, whether known or unknown, for libel, slander, invasion of right of privacy, unfair competition, false or misleading advertising, violation of a right to publicity or personality, or any other claim or cause of action, based upon or relating to the use of your likeness or the exercise of any of the rights referred to herein. You agree to indemnify and hold harmless CH and its affiliates from and against any liabilities, losses, claims, demands, costs (including, without limitation, attorneys’ fees) and expenses arising in connection with any breach or alleged breach of any of the above representations, warranties or agreement hereunder.
1.3 HCS Content. You acknowledge and agree that CH, at its sole discretion, reserves the right to change any and all aspects of HCS, including but not limited to, the themes, content, program, speakers, performers, hosts, moderators, venue, and time.
1.4 HCS Conduct. You agree to abide by our conduct policy, which is available for review here.
SECTION 2: PROHIBITED CONDUCT
2.1 Limitations on Use. Tickets to HCS are not transferable without express permission from CH. Please review section 3.2 for further information on transfers.
2.2 Disruptive Conduct. You acknowledge and agree that CH reserves the right to remove you from HCS if CH, in its sole discretion, determines that your presence or behavior is creating a disruption or hindering HCS or the enjoyment of HCS by other attendees. More information on our conduct policy can be found here.
2.3 Video and Live Video. Recording or broadcasting any HCS sessions, keynotes, or workshops is prohibited. CH does, however, encourage live video outside of any sessions, keynotes, or workshops, as long as you use your personal mobile data plan and do not disrupt traffic flow. Use of the conference Wi-Fi for live video is prohibited.
You are, however, prohibited from using the conference space to create video or live video that would violate the prohibition on promotional activities, which is defined below.
CH reserves the right to stop any live video production for any reason, in its sole discretion.
2.4 Promotional Activities. HCS offers opportunities to third-party vendors to register as sponsors/exhibitors. In order to protect HCS sponsors/exhibitors and to offer the best possible experience for HCS attendees, HCS limits solicitation and promotional activities by its attendees. HCS understands that networking and marketing are natural occurrences at any event, but certain activities are prohibited.
You may not solicit business from other attendees during HCS, including but not limited to: distributing marketing materials; hosting demonstrations of any product or service (either scheduled or unscheduled) for more than one person; setting up marketing materials, such as signage, which includes wearing signs or holding signs; distributing samples; sitting at tables for the express purpose of marketing to conference attendees; offering specials to those attending HCS; disrupting the traffic flow of other HCS attendees in an attempt to market goods or services. You may not coordinate on-location gatherings that involve distribution of samples, raffles, or other incentives.
If you violate this provision, CH reserves the right, in its sole discretion, to remove your badge and ban your re-entry to HCS, with no refund due to you.
In some limited exceptions, CH may grant approval for certain marketing activities. You must have written approval available for inspection by a member of the CH staff at all times while engaging in a pre-approved promotional activity.
2.5 Virtual Content. Dependent upon the type of ticket you purchase for HCS, you may receive access to HCS content virtually. This content may only be accessed by the registered ticket holder. You are prohibited from sharing your login credentials with any third parties. You are also prohibited from rebroadcasting any content made available virtually. All intellectual property rights stated herein apply to virtual or live HCS content.
2.6 In addition to the requirements and prohibitions set forth in this Section 2, CH may also exclude any prospective attendee from registering for or attending HCS, in CH’s sole discretion. Furthermore, CH reserves the right to cancel, in its sole discretion, any attendee’s registration upon refund of the admission fees paid to CH; provided, however, that if an attendee is cancelled for violating any prohibition or requirement set forth in these terms, CH may retain all fees paid.
SECTION 3: FEES
3.1 Payment. The payment of any remaining balances for HCS are due before granting access to HCS or its content. If such payment is insufficient or declined for any reason, CH may refuse to admit you to HCS and shall have no liability in that regard.
Register risk-free! You can cancel your registration within 24 hours of purchase for a full refund.
Refunds: We understand that things happen. Here’s how our policy works. You may cancel your participation in Houston Cyber Summit 2022 within 24 hours of your purchase (prior to February 1, 2022) for a 100% refund. If 24 hours have passed since your purchase, please be aware of the following cancellation policy: If you cancel before November 30, 2021, you will receive a full refund. If you cancel between December 1, 2021 and December 29, 2021, you will be refunded 50% of your registration fee. If you cancel after December 29, 2021, you are not eligible for a refund. To request a refund, email [email protected]. Only requests made by the original purchaser/registrant will be honored.
At HCS, you may interact with exhibitors/sponsors who may scan your badge for your contact information, including your name, company, and email address, with your approval. Each vendor will obtain your consent prior to adding your information to a marketing list. This is an opt in process by the attendee.
SECTION 5: INTELLECTUAL PROPERTY
5.1 All intellectual property rights in and to HCS, HCS content, and all materials distributed at or in connection with HCS are owned by CH or the speakers who are presenting at HCS. You may not use or reproduce, or allow anyone to use or reproduce, any trademarks or other trade names or copyrighted material appearing at HCS, in any HCS content, or in any materials distributed at or in connection with HCS for any reason without the prior written permission of CH and the appropriate speakers presenting at HCS.
While all intellectual property rights remain with the content creator, you may share content from the conference, including photos, videos of less than 60 seconds, or quotes from sessions, on your digital channels. You may not use these to commercially act in contravention of the content creator’s intellectual property rights to the material.
5.2 For the avoidance of doubt, nothing in this Agreement shall be deemed to vest in you any legal or beneficial right in or to any trademarks or other intellectual property rights owned or used under license by CH or any of its affiliates; nor does this Agreement grant to you any right or license to any other intellectual property rights of CH or its affiliates, all of which shall at all times remain the exclusive property of CH and its affiliates.
5.3 All content made available through HCS is developed solely for your personal use and may not be reproduced for publication or for the personal or commercial use of others without permission.
SECTION 6: DISCLAIMER OF WARRANTIES, LIMITATION OF LIABILITY, ASSUMPTION OF RISK, INDEMNITY
6.1 CH gives no warranties in respect of any aspect of HCS or any materials related thereto or offered at HCS and, to the fullest extent possible under the laws governing this Agreement, disclaims all implied warranties, including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness, and merchantability. All HCS content is provided on an “as-is” basis. CH makes no representations or warranties in relation to the information provided in the content. Neither CH nor its affiliates accept any responsibility or liability for reliance by you or any person on any aspect of HCS or any information provided at HCS.
6.2 Except as required by law, neither CH nor its affiliates shall be liable for any direct, indirect, special, incidental, or consequential costs, damages or losses arising directly or indirectly from HCS or other aspect related thereto or in connection with this Agreement. CH assumes no responsibility or liability for any loss or damage suffered by any person as a result of use of the information provided through HCS.
6.3 The maximum aggregate liability of CH for any claim in any way connected with, or arising from, HCS or this Agreement, whether in contract, tort, or otherwise (including any negligent act or omission), shall be limited to the amount paid by you to CH under this Agreement.
6.4 All of the information provided at HCS is for informational use only. Purchase of a ticket or attendance at HCS does not form any professional relationship between you and CH. Although members of CH and speakers at HCS may be licensed professionals, neither CH nor its speakers provide any type of professional services unless they are directly engaged for such a relationship.
6.5 You agree to carefully consider the inherent risks in any activities that you choose to take part in and to take reasonable precautions before you choose to attend or participate in HCS. For example, you should ensure that you are in good physical health before engaging in any physical activity at HCS, and you should always drink responsibly if alcohol will be present at HCS. In sum, you understand that your attendance and participation at HCS is voluntary, and you agree to assume responsibility for any resulting injuries to the fullest extent permitted under applicable law.
6.6 You agree to indemnify and hold CH, its parents, subsidiaries, affiliates, officers, directors, employees, volunteers, agents and representatives harmless, including costs, liabilities and legal fees, from any claim or demand made by any third party due to, related to, or connected with your attendance or conduct at HCS.
SECTION 7: MISCELLANEOUS
CH’s failure to exercise any right provided for herein shall not be deemed a waiver of any further rights hereunder. CH shall not be liable for any failure to perform its obligations hereunder where such failure results from any cause beyond CH’s reasonable control. If any provision of this Agreement is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary so that this Agreement shall otherwise remain in full force and effect and enforceable. This Agreement is not assignable, transferable or sub-licensable by you except with CH’s prior written consent. This Agreement shall be governed by the laws of the State of Texas and the parties shall submit to the exclusive jurisdiction of the Texas courts. Both parties agree that this Agreement is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications and other understandings relating to the subject matter of this Agreement, and that all modifications must be in a writing signed by both parties, except as otherwise provided herein. No agency, partnership, joint venture, or employment is created as a result of this Agreement and you acknowledge that you do not have any authority of any kind to bind CH in any respect whatsoever.